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<translate>= Report Generation=
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<translate>= Report Generation= <!--T:1-->
 
When you select option '''Reports''' from the menu on the left, the application pane will display the list of available reports. By default, these are the predefined reports supplied with Bright Pattern Contact Center. If you have previously created some custom reports using Jaspersoft Studio and uploaded their definitions into the system, such custom reports will also appear in the list of reports. For more information about stock and custom report definitions, see section [[contact-center-administrator-guide/ReportTemplates|Report Templates]] of the ''Contact Center Administrator Guide''.
 
When you select option '''Reports''' from the menu on the left, the application pane will display the list of available reports. By default, these are the predefined reports supplied with Bright Pattern Contact Center. If you have previously created some custom reports using Jaspersoft Studio and uploaded their definitions into the system, such custom reports will also appear in the list of reports. For more information about stock and custom report definitions, see section [[contact-center-administrator-guide/ReportTemplates|Report Templates]] of the ''Contact Center Administrator Guide''.
  
  
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<!--T:2-->
 
[[File:Reports-Overview-53.PNG|thumb|800px|center|Reports overview]]
 
[[File:Reports-Overview-53.PNG|thumb|800px|center|Reports overview]]
  
  
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<!--T:3-->
 
The reports are grouped by the type of contact center resources that they describe. Within each group, the reports are listed in alphabetical order according to the names of the corresponding report definitions. A description is provided for each report. If a description does not fit on the screen, hover over it to see the full text of the description in a tooltip box.
 
The reports are grouped by the type of contact center resources that they describe. Within each group, the reports are listed in alphabetical order according to the names of the corresponding report definitions. A description is provided for each report. If a description does not fit on the screen, hover over it to see the full text of the description in a tooltip box.
  
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<!--T:4-->
 
Select the desired type of report from the list. In the view that appears, use the report generation filters to select the resource for which you want to generate the report and to specify the reporting interval. Depending on the report type, you can select multiple resources and apply additional filters.
 
Select the desired type of report from the list. In the view that appears, use the report generation filters to select the resource for which you want to generate the report and to specify the reporting interval. Depending on the report type, you can select multiple resources and apply additional filters.
  
  
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<!--T:5-->
 
[[File:Reports-Generation-Filters-53.PNG|thumb|800px|center|Report generation filters]]
 
[[File:Reports-Generation-Filters-53.PNG|thumb|800px|center|Report generation filters]]
  
  
=== Agent Selection Options ===
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=== Agent Selection Options === <!--T:6-->
 
For reports where the agent drop-down selector is present, please note the following:
 
For reports where the agent drop-down selector is present, please note the following:
  
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<!--T:7-->
 
* The selection of multiple agents is available for the following reports:  
 
* The selection of multiple agents is available for the following reports:  
 
** [[Reporting-reference-guide/AgentActivityReport|Agent Activity]]
 
** [[Reporting-reference-guide/AgentActivityReport|Agent Activity]]
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** [[reporting-reference-guide/Intra-TeamPerformanceReport|Intra-Team Performance]]
 
** [[reporting-reference-guide/Intra-TeamPerformanceReport|Intra-Team Performance]]
  
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<!--T:8-->
 
* Agent names are listed alphabetically in the drop-down selector; depending on your center's configured [[contact-center-administrator-guide/GeneralSettings#Display_name_format|display name format]], this will be by first or last name.
 
* Agent names are listed alphabetically in the drop-down selector; depending on your center's configured [[contact-center-administrator-guide/GeneralSettings#Display_name_format|display name format]], this will be by first or last name.
 
** Depending on your center's configured name display, you may search for a specific agent by typing out the first letters of their name.
 
** Depending on your center's configured name display, you may search for a specific agent by typing out the first letters of their name.
  
  
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<!--T:9-->
 
[[File:Reports-Agent-Name-By-Typing-53.PNG|450px|thumb|center|An example of searching for agent names starting with the letter "L"]]
 
[[File:Reports-Agent-Name-By-Typing-53.PNG|450px|thumb|center|An example of searching for agent names starting with the letter "L"]]
  
  
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<!--T:10-->
 
* Agents that have been inactive for more than 30 days will be excluded from the drop-down selector; agents that had activity within 30 days before the search period will have their names displayed as grey, italicized text.
 
* Agents that have been inactive for more than 30 days will be excluded from the drop-down selector; agents that had activity within 30 days before the search period will have their names displayed as grey, italicized text.
  
  
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<!--T:11-->
 
[[File:Reports-Inactive-Agent-Search-53.PNG|540px|thumb|center|Agent names displayed as grey, italicized text indicates activity recent to the search period but not within the period]]
 
[[File:Reports-Inactive-Agent-Search-53.PNG|540px|thumb|center|Agent names displayed as grey, italicized text indicates activity recent to the search period but not within the period]]
  
  
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<!--T:12-->
 
* Additionally, you may select the '''Show disabled/deleted agents''' checkbox from the drop-down menu to automatically include disabled and/or deleted agents from the report; the inclusion works even if agents had activity within the report's timeframe.
 
* Additionally, you may select the '''Show disabled/deleted agents''' checkbox from the drop-down menu to automatically include disabled and/or deleted agents from the report; the inclusion works even if agents had activity within the report's timeframe.
  
  
== How to Clone Reports ==
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== How to Clone Reports == <!--T:13-->
 
To create a copy of a report, click the '''Clone''' button.
 
To create a copy of a report, click the '''Clone''' button.
  
  
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<!--T:14-->
 
[[File:Reports-Generation-Filters-Clone-53.png|800px|thumbnail|center|Clone]]
 
[[File:Reports-Generation-Filters-Clone-53.png|800px|thumbnail|center|Clone]]
  
  
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<!--T:15-->
 
The report you clone can be found in the list of available reports under ''Clone of Report Name''; from here you may [[#How_to_Rename_Reports|rename]] and [[#How_to_Customize_Reports|customize]] the report.
 
The report you clone can be found in the list of available reports under ''Clone of Report Name''; from here you may [[#How_to_Rename_Reports|rename]] and [[#How_to_Customize_Reports|customize]] the report.
  
  
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<!--T:16-->
 
[[File:Reports-Cloned-In-List-53.PNG|800px|thumb|center|Clone of ... ]]
 
[[File:Reports-Cloned-In-List-53.PNG|800px|thumb|center|Clone of ... ]]
  
  
== How to Delete Cloned Reports ==
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== How to Delete Cloned Reports == <!--T:17-->
To delete a cloned report from the list of all reports, click the '''Delete''' button. Note that it is possible to delete cloned reports only.
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To delete a cloned report from the list of all reports, click the '''Delete''' button. Note that it is possible to delete cloned reports only. The selected report will be deleted from the full list of reports available for your contact center.
  
  
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<!--T:18-->
 
[[File:Reports-Generation-Filters-Delete-Clone-53.png|800px|thumbnail|center|Delete]]
 
[[File:Reports-Generation-Filters-Delete-Clone-53.png|800px|thumbnail|center|Delete]]
  
  
The selected report will be deleted from the full list of reports available for your contact center.
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== How to Rename Reports == <!--T:19-->
 
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To rename a report, click the '''Rename''' buttton; a dialog window will pop where you will enter the report's new name. The selected report will display the new name and will be available from the full list of reports available for your contact center.
== How to Rename Reports ==
 
To rename a report, click the '''Rename''' buttton; a dialog window will pop where you will enter the report's new name.
 
  
  
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<!--T:20-->
 
[[File:Reports-Generation-Filters-Rename-53.png|800px|thumb|center|Rename]]
 
[[File:Reports-Generation-Filters-Rename-53.png|800px|thumb|center|Rename]]
  
  
The selected report will display the new name and will be available from the full list of reports available for your contact center.
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== How to Run Reports == <!--T:21-->
 
 
== How to Run Reports ==
 
 
To generate the report, click the '''Run Report''' button at the bottom of the report details pane. Report generation may take a few moments.
 
To generate the report, click the '''Run Report''' button at the bottom of the report details pane. Report generation may take a few moments.
  
  
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<!--T:22-->
 
[[File:Reports-Generation-Filters-Run-Report-53.png|800px|thumbnail|center|Run Report]]
 
[[File:Reports-Generation-Filters-Run-Report-53.png|800px|thumbnail|center|Run Report]]
  
  
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<!--T:23-->
 
The report will appear in a separate browser tab/window and occupy the entire available browser window space. Thus, you can have multiple reports open in your browser at the same time. Generated reports will continue to be available for viewing even when you close the Contact Center Administrator application. Depending on the amount of data, the generated report may occupy more than one page.  
 
The report will appear in a separate browser tab/window and occupy the entire available browser window space. Thus, you can have multiple reports open in your browser at the same time. Generated reports will continue to be available for viewing even when you close the Contact Center Administrator application. Depending on the amount of data, the generated report may occupy more than one page.  
  
  
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<!--T:24-->
 
[[File:Generated-Report-Example-50.png|800px|thumbnail|center|The generated report opens in a new browser tab/window]]
 
[[File:Generated-Report-Example-50.png|800px|thumbnail|center|The generated report opens in a new browser tab/window]]
  
  
== How to View and Use the Generated Report ==
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== How to View and Use the Generated Report == <!--T:25-->
 
The generated report appears as a static table of data within your browser tab/window. Usable links for navigation and export are located at the top of the page. If you export the report to a format such as .XLS, you can filter, sort, and reformat the data just as you would for any other spreadsheet.
 
The generated report appears as a static table of data within your browser tab/window. Usable links for navigation and export are located at the top of the page. If you export the report to a format such as .XLS, you can filter, sort, and reformat the data just as you would for any other spreadsheet.
  
=== Navigation ===
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=== Navigation === <!--T:26-->
 
To navigate through the contents of the report, use the page navigation arrows or enter the page number you wish to view.
 
To navigate through the contents of the report, use the page navigation arrows or enter the page number you wish to view.
  
=== Metrics ===
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=== Metrics === <!--T:27-->
 
To learn more about the metrics provided by each report, see sections [[reporting-reference-guide/GeneralInformationAboutDetailReports|Detail Reports]] and [[reporting-reference-guide/GeneralInformationAboutAggregateReports|Aggregate Reports]].
 
To learn more about the metrics provided by each report, see sections [[reporting-reference-guide/GeneralInformationAboutDetailReports|Detail Reports]] and [[reporting-reference-guide/GeneralInformationAboutAggregateReports|Aggregate Reports]].
  
=== Exporting Reports ===
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=== Exporting Reports === <!--T:28-->
 
To export the generated report, choose the format (PDF, XLS, CSV, or TXT), and click the corresponding link.
 
To export the generated report, choose the format (PDF, XLS, CSV, or TXT), and click the corresponding link.
  
=== Running the Report Again ===
+
=== Running the Report Again === <!--T:29-->
 
To run the same report for a different resource and/or different reporting interval, simply change the filter setting and click the '''Run Report''' button again.
 
To run the same report for a different resource and/or different reporting interval, simply change the filter setting and click the '''Run Report''' button again.
  
=== Going Back to Reports ===
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=== Going Back to Reports === <!--T:30-->
 
To return to the list of reports, go back to the Contact Center Administrator application, section Reports, in your other browser tab or window.
 
To return to the list of reports, go back to the Contact Center Administrator application, section Reports, in your other browser tab or window.
  
  
== How to Customize Reports ==
+
== How to Customize Reports == <!--T:31-->
 
To customize the presentation of the report, click the '''Customize''' button.
 
To customize the presentation of the report, click the '''Customize''' button.
  
  
 +
<!--T:32-->
 
[[File:Reports-Generation-Filters-Customize-53.png|800px|thumbnail|center|Click Customize]]
 
[[File:Reports-Generation-Filters-Customize-53.png|800px|thumbnail|center|Click Customize]]
  
  
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<!--T:33-->
 
The report will be opened in a new browser tab or window in the ''Report Customizer'' application.
 
The report will be opened in a new browser tab or window in the ''Report Customizer'' application.
  
  
 +
<!--T:34-->
 
[[File:Report-Customizer-50.png|800px|thumbnail|center|Using the Report Customizer application to customize columns and report contents]]
 
[[File:Report-Customizer-50.png|800px|thumbnail|center|Using the Report Customizer application to customize columns and report contents]]
  
  
 +
<!--T:35-->
 
This web application allows you to do the following:
 
This web application allows you to do the following:
 
* Click and drag columns onto different places on the report[[File:Changing-Column-Placement-50.png|800px|center]]
 
* Click and drag columns onto different places on the report[[File:Changing-Column-Placement-50.png|800px|center]]
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* Save your customized report with a new name and description[[File:Save-Customized-Report-50.png|450px|center]]
 
* Save your customized report with a new name and description[[File:Save-Customized-Report-50.png|450px|center]]
  
==== Other Actions ====
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==== Other Actions ==== <!--T:36-->
 
* To view available charts for the report, select the '''show charts''' checkbox.
 
* To view available charts for the report, select the '''show charts''' checkbox.
 
* To save your customized report, click '''OK'''.
 
* To save your customized report, click '''OK'''.
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=== Scheduling Reports ===
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=== Scheduling Reports === <!--T:37-->
 
You can also schedule automatic generation of reports and their delivery to specified destinations as email attachments or via FTP. For more information, see [[reporting-reference-guide/SchedulingReports|Scheduling Reports]].
 
You can also schedule automatic generation of reports and their delivery to specified destinations as email attachments or via FTP. For more information, see [[reporting-reference-guide/SchedulingReports|Scheduling Reports]].
  

Latest revision as of 21:35, 3 December 2019

Other languages:
English • ‎日本語
• 5.2 • 5.3 • 5.8

Report Generation

When you select option Reports from the menu on the left, the application pane will display the list of available reports. By default, these are the predefined reports supplied with Bright Pattern Contact Center. If you have previously created some custom reports using Jaspersoft Studio and uploaded their definitions into the system, such custom reports will also appear in the list of reports. For more information about stock and custom report definitions, see section Report Templates of the Contact Center Administrator Guide.


Reports overview


The reports are grouped by the type of contact center resources that they describe. Within each group, the reports are listed in alphabetical order according to the names of the corresponding report definitions. A description is provided for each report. If a description does not fit on the screen, hover over it to see the full text of the description in a tooltip box.

Select the desired type of report from the list. In the view that appears, use the report generation filters to select the resource for which you want to generate the report and to specify the reporting interval. Depending on the report type, you can select multiple resources and apply additional filters.


Report generation filters


Agent Selection Options

For reports where the agent drop-down selector is present, please note the following:

  • Agent names are listed alphabetically in the drop-down selector; depending on your center's configured display name format, this will be by first or last name.
    • Depending on your center's configured name display, you may search for a specific agent by typing out the first letters of their name.


An example of searching for agent names starting with the letter "L"


  • Agents that have been inactive for more than 30 days will be excluded from the drop-down selector; agents that had activity within 30 days before the search period will have their names displayed as grey, italicized text.


Agent names displayed as grey, italicized text indicates activity recent to the search period but not within the period


  • Additionally, you may select the Show disabled/deleted agents checkbox from the drop-down menu to automatically include disabled and/or deleted agents from the report; the inclusion works even if agents had activity within the report's timeframe.


How to Clone Reports

To create a copy of a report, click the Clone button.


Clone


The report you clone can be found in the list of available reports under Clone of Report Name; from here you may rename and customize the report.


Clone of ...


How to Delete Cloned Reports

To delete a cloned report from the list of all reports, click the Delete button. Note that it is possible to delete cloned reports only. The selected report will be deleted from the full list of reports available for your contact center.


Delete


How to Rename Reports

To rename a report, click the Rename buttton; a dialog window will pop where you will enter the report's new name. The selected report will display the new name and will be available from the full list of reports available for your contact center.


Rename


How to Run Reports

To generate the report, click the Run Report button at the bottom of the report details pane. Report generation may take a few moments.


Run Report


The report will appear in a separate browser tab/window and occupy the entire available browser window space. Thus, you can have multiple reports open in your browser at the same time. Generated reports will continue to be available for viewing even when you close the Contact Center Administrator application. Depending on the amount of data, the generated report may occupy more than one page.


The generated report opens in a new browser tab/window


How to View and Use the Generated Report

The generated report appears as a static table of data within your browser tab/window. Usable links for navigation and export are located at the top of the page. If you export the report to a format such as .XLS, you can filter, sort, and reformat the data just as you would for any other spreadsheet.

Navigation

To navigate through the contents of the report, use the page navigation arrows or enter the page number you wish to view.

Metrics

To learn more about the metrics provided by each report, see sections Detail Reports and Aggregate Reports.

Exporting Reports

To export the generated report, choose the format (PDF, XLS, CSV, or TXT), and click the corresponding link.

Running the Report Again

To run the same report for a different resource and/or different reporting interval, simply change the filter setting and click the Run Report button again.

Going Back to Reports

To return to the list of reports, go back to the Contact Center Administrator application, section Reports, in your other browser tab or window.


How to Customize Reports

To customize the presentation of the report, click the Customize button.


Click Customize


The report will be opened in a new browser tab or window in the Report Customizer application.


Using the Report Customizer application to customize columns and report contents


This web application allows you to do the following:

  • Click and drag columns onto different places on the report
    Changing-Column-Placement-50.png
  • Adjust the width of columns by clicking and dragging the column borders
    Adjusting-Column-Width-50.png
  • Remove columns by dragging them to the margin of the report
    Removing-Columns-Report-50.png
  • Add columns by dragging them from the margin of the report to the main screen of the report
    Adding-Column-Reports-50.png
  • Rename columns by clicking into the column title
    Renaming-Columns-50.png
  • Search the report columns for specific keywords
    Search-Available-Columns-50.png
  • Save your customized report with a new name and description
    Save-Customized-Report-50.png

Other Actions

  • To view available charts for the report, select the show charts checkbox.
  • To save your customized report, click OK.
  • To cancel customization and exit the Report Customizer, click Cancel.


Scheduling Reports

You can also schedule automatic generation of reports and their delivery to specified destinations as email attachments or via FTP. For more information, see Scheduling Reports.


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