- Agent Guide Introduction
- What Is Agent Desktop?
- User Interface OverviewGetting Started
- Working in Agent DesktopTutorials
- Tutorials Overview
- OverviewAccepting Email
- How to Accept an EmailCreating Cases
- How to Create New CasesFollow-ups
- How to Use Pinned Cases to Send a Follow-up Outbound Email
- How to Use Cases to Send a Follow-up Outbound EmailFonts
- How to Change Default Email FontHandling Email
- How to Close an Email without Replying
- How to Change an Assigned Email Service
- How to Compose a Reply
- How to Transfer an Email
- How to Forward an Email
- How to Send a New Outbound Email
- How to Save an Email as a Draft
- How to Copy and Paste Images into EmailMasking Data
- How to Mask Sensitive DataPrint
- How to Print an EmailRetrieving Email from Queue
- How to Retrieve an Email from the Team Queue
- How to Retrieve an Email from Personal QueueReviewing Email
- How to Review an Incoming Email
- Chat Center
- Knowledge Base
- Outbound Campaigns
How to Mask Sensitive Data in Emails
Depending on the type of services that your contact center provides, incoming emails may contain some sensitive data that people not familiar with Internet security risks can include in their messages. Examples of such data include payment card numbers, access codes, and clients’ personal health information.
Handling of such data may be governed by various laws, industry security standards, as well as internal policies of your organization. Thus, while reviewing incoming mail, you may be expected to identify such data and make sure it is masked before the email is further processed and stored. Data masking is the process of hiding original data by replacing it with random characters. Please note that data masking is permanent and cannot be undone.
Note that masking data requires a privilege; for more information, contact your system administrator.
To mask a fragment of an email, highlight the sensitive data/text with your cursor. A gray pop-up window will appear with the word Mask.
Selecting Mask opens a new window, which allows you to highlight the content you wish to mask. When you are finished highlighting the sensitive data/text, select the Ok button to accept the mask and close the window. If you wish to cancel the action, select the Cancel button.
From here, when you are returned to the normal email view, the content will be converted from numbers/text to asterisks.